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1. Data Import - Imports
check records from your client's Accounting Package.
2. File Creation
- Creates the file in your format
3. File Transmission
- Transmits the file
4. Notification - Provides
email notification of transmission
5. Reporting - Full
reporting package with Excel export capability
6. Scheduler - Automate
the entire process for an unlimited number of accounts
1.
Data Import
 Bank
Positive Pay can import from every major accounting package
on the market, including files in:
• Microsoft Excel
• Microsoft Access
• Text - Fixed Width
• Text - Tab Delimited
• Text - Comma Delimited (csv)
• 'Copy and Paste' from Excel
These files are generated from standard system reports in the client's
Accounting Package, which are then saved to disk.
Date Formats The system can handle a wide variety of date imports,
whether:
• embedded in text
• nonstandard (International)
• Excel Serial date format
Voided Checks The system identifies voided checks and marks them
accordingly.
Note: The system automatically saves the imported file column mapping.
Therefore, the file only needs to be mapped once, or whenever the file
layout changes.
2.
File Creation
 The
transmission file will be preconfigured.
Our software can create a file for any Bank, including:
• Fixed or delimited format
• Headers, footers
• Transactional detail - date, amount, description, etc...
• Identification information and other constants such as account
or customer number
3.
File Transmission
 The
transmission protocols will be preconfigured.
The file
can be sent from your customer's location to your Bank system via:
• FTP
• Web Upload
• Email
All transmissions are archived to:
· provide for a full audit trail
· allow for resubmission
Notes:
· There is no system limit to the number of recipients for email
transmission and/or notification.
· FTP includes settings for both Customer (local) and Bank (remote)
Firewalls
4. Notification/Summary Transmittal
Have the system automatically send a notification with summary totals
when transmitting.
Email to:
• An unlimited number of addresses
• Your
bank staff, as well as your client's internal distribution
5. Reporting
Your clients can produce a variety of industry standard reports, as well
as create their own.
All reports
can be exported to:
• Microsoft Excel
• HTML
• XML
Our reporting engine comes with 'Microsoft Outlook Style'
grouping to enable drill-down and analytical reviews.
6. Scheduler
Our scheduler allows for unattended operation of the entire process from
start to finish.
Whether your clients have one, or multiple accounts, each account can:
• Import
• Create
• Transmit
• Notify
• Back up the data file to a Network Server
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